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PRIVACY NOTICE
This Privacy Notice explains what to expect when Coventry Diversity Forum collects and uses your personal information.
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OUR PROMISE
We are committed to respecting your privacy and ensuring the personal information you share with us is processed in accordance with the Data Protection Act 1998 and the Privacy & Electronic Communications Regulations 2003 updated in May 2018
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HOW WE USE YOUR PERSONAL INFORMATION
We collect your personal information directly from you during our community events and support. We also collect personal information through our website or when you sign up to volunteer with Coventry Diversity Forum.
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THE PERSONAL INFORMATION WE COLLECT
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Your title, name, and volunteering status;
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Your contact details including postal address, postcode, email, telephone and mobile number
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Your Nationality
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Family, spouse or friends
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OTHER SENSITIVE PERSONAL DATA
This includes, but is not limited to, your religious beliefs, health issues, race or ethnic origin, age, gender, employment status, ability/disability, and level of education.
Coventry Diversity Forum will always treat any sensitive personal data we process with the greatest care and process the information in accordance with the Data Protection Act.
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WHY WE COLLECT YOUR INFORMATION
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For administrative purposes, which involves identifying your needs and putting together a package of intervention that meets your needs;
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In case, we have to represent you in another service, to be able to clearly state who you are and what support you need;
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To meet our funder requirement without divulging ‘sensitive information’.
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To monitor and evaluate the impact of our services;
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To process donation and volunteering;
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To keep you informed about our work.
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MARKETING PERMISSIONS
To share information about our work, such as sending you information about fundraising activities, appeals, campaigns, events, and volunteering
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Email and text marketing:
We will ask for your permission to contact you by email and text for marketing purposes.
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Postal marketing:
We may send you information about our work unless you have told us you would prefer not to receive this information by post.
Telephone & other digital marketing:
We use Twitter and Facebook to market to promote the vital work we are doing.
We will only contact you with your permission. We may use your image/photo on our social media pages Twitter, Facebook, Website, Instagram, YouTube, and any other)
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Important note:
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You can contact us at any time to opt-out of your personal information being processed in this way.
Whom WE SHARE YOUR INFORMATION WITH
Coventry Diversity Forum will only share personal information which is either consented to or necessary to fulfil our legal obligations and to put in place a holistic package of support to meet your needs.
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We monitor information security compliance and have written contracts which obligate our partners or third party providers to process your personal information only on our instructions and in accordance with applicable data protection and privacy laws.
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HOW LONG WE KEEP YOUR DATA
We will only keep your personal information for as long as it is required and in accordance with statutory requirements.
YOUR INFORMATION RIGHTS AND CHOICES
The Data Protection Act (DPA) gives you the right:
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To request in writing and security obtain copies of the personal information we hold about you
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To correct or update your personal information processed by us
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To request to stop using your personal information for marketing purposes or for any other purpose where there is no legal requirement for continued processing
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REPORTING CONCERNS OR COMPLIMENTS
Please contact us if you wish to raise a concern about us handling your personal information
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You also have the right to lodge a complaint with the Information Commissioner’s Office about how we manage your data.
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CHANGES TO THIS PRIVACY NOTICE
We will review this privacy regularly and may update in the event of changes in law or how we operate. We will provide a prominent notice on our website or send you a notification about any changes to our privacy notice
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Please contact us:
Data Protection Officer
Broad Street Meeting Hall 122 Broad Street, Foleshill
CV6 5GB
02476445621 07716450930
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